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Estd. 1928 (Tamil Nadu Act 1 of 1929) · Chidambaram, Tamil Nadu, India
Estd. 1928 (Tamil Nadu Act 1 of 1929)
What the university collects, why, and what you can ask us to do with it.
Admissions office, Annamalai Nagar, Chidambaram. Mon–Sat, 9:30 am – 5:30 pm.
+91 4144 238 248This policy explains how Annamalai University, Chidambaram, handles personal information collected through this website, through admission enquiries, and through the student records system. It applies to applicants, students, parents or guardians acting for a student, alumni, and visitors to the site.
The university is a public authority. Some of its record-keeping is governed by statute and by the Right to Information Act, 2005, and those obligations continue to apply alongside this policy.
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Enquiry details: name, telephone number, email address and the programme you ask about.
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Application details: educational history, marksheets, category and domicile certificates, photographs and signatures submitted with an application.
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Student records: enrolment number, attendance, internal assessment, examination results, fee payments and hostel allotment.
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Website data: pages visited, approximate location derived from the network address, browser and device type, and the referring page.
We do not ask for Aadhaar numbers, caste certificates or bank details through this website. If a form on a third-party site asks for them in our name, do not submit it — write to us instead.
Application material is used to assess eligibility, conduct counselling and confirm admission. Student records are used to deliver teaching, conduct examinations, issue results and certificates, administer fees and scholarships, and meet statutory reporting requirements.
Website data is used to keep the site working, understand which pages are useful, and protect the site against abuse. We do not sell personal information, and we do not use it for commercial advertising.
Record
Retention
Enquiry correspondence
2 years from the last reply
Unsuccessful applications
1 year from the close of the admission cycle
Student academic record
Permanently, as required for degree verification
Fee and scholarship records
10 years after the student leaves
Website analytics
14 months, in aggregate
CCTV at gates and examination halls
30 days, unless required for an inquiry
Information is shared with the examination bodies, the state higher education department, the University Grants Commission and other authorities where the law requires it. It is shared with banks and scholarship agencies only with the student's written consent, and with service providers who host the website or process applications under a confidentiality obligation.
We do not disclose personal information to third parties for marketing. Requests from the police or a court are answered only in writing and are recorded by the Registrar.
Under the Digital Personal Data Protection Act, 2023, you may ask for a summary of the personal data we hold about you, ask us to correct or complete it, ask us to erase it where we no longer need it, and nominate another person to exercise these rights on your behalf. You may also withdraw a consent you gave earlier, though that does not affect processing already carried out.
Write to the Data Protection Officer at dpo@annamalaiuniversity.ac.in with your name, enrolment or application number, and what you want us to do. We reply within thirty days. If you are not satisfied, you may complain to the Data Protection Board of India.
Academic records, examination scripts and records that a statute requires us to keep cannot be erased before their retention period ends. We will explain which exemption applies if we refuse a request.
The site sets a small number of essential cookies to keep a session working and to remember your cookie preference. Analytics cookies are set only if you accept them, and can be refused without losing access to any part of the site.
You can clear or block cookies in your browser settings. Blocking essential cookies may prevent the student login and online application from working.
Dr. V. R. Sundaram, Joint Registrar (Administration) — dpo@annamalaiuniversity.ac.in — Administrative Block, Annamalai Nagar, Chidambaram, Tamil Nadu 608002. Office hours: 10 am to 5 pm, Monday to Friday.
This policy was last revised in April 2026. Material changes are announced on the notices page and take effect thirty days after they are published. Earlier versions are available from the Registrar on request.